In this document, the following terms are defined as:
To ensure that the booking and scheduling process run in an effective and timely matter, please review the booking and payment policy before submitting your booking request.
4 Contrabass), 16 Brass (4 Trumpet, 6 Horn, 4 Trombone, 2 Tuba), 8 Winds, (2 English Horn/Oboe, 2 Clarinet, 2 Flute/Piccolo, 2 Bassoon), 2 Percussionists.
Contrabass), 12 Brass (4 Trumpet, 4 Horn, 3 Trombone, 1 Tuba), 6 Winds (1 English Horn/Oboe, 2 Clarinet, 2 Flute/Piccolo, 1 Bassoon), 2 Percussionists.
*please refer to the last item of Cancellation
In order to ensure confidentiality and smooth production flow, please follow these procedures should you be attending the remote recording session at the Ringmasters office in Tokyo:
The client confirms that he/she or the company represented is the rightful owner or assignee of material to be recorded or reproduced. Ringmasters and Orchestra Share players and staff are not responsible for copyright violations, talent or creative royalties, mechanical reproduction licenses, or any other liabilities for such material. The client also agrees to indemnify Ringmasters and Orchestra Share players and staff for any and all claims, costs, losses, detriments, and expenses of any kind. This includes, without limitation, attorney’s fees and cost incurred by Ringmasters and Orchestra Share players and staff by reason of breach or alleged breach of any representation, warranty, or agreement made by the client.
Prior to submitting booking, the client agrees to having read and confirmed all information included in this document. Checking “YES” in the studio booking form is equivalent to a signature or sealed agreement by the client as a formal agreement to adhere to all policies as stated here by Ringmasters.
Orchestra Share FAQ
Q. Will I be required to wait outside the studio until my booking slot?
A. Yes. To protect the privacy of other composers and their recording sessions, we will call you 5 minutes before your time to enter the studio. You may remain in the studio for the whole duration of your booking.
Q. How many minutes of recording do I get for each slot?
A. Each slot is 30 minutes, which includes 25 minutes of recording and a 5 minute break for the players at the end.
Q. Is it possible to view the recording session remotely?
A. Yes. You can view your session via Skype or GoogleHangouts from your home studio. Each studio is equipped with a camera that gives a top-down view of the orchestra. There may be some latency between the audio feed provided and your video service.
Q. If all of the time slots are not filled, does the shared session still take place?
A. No. The session does not take place unless at least 6 out of the 10 slots are filled at least two weeks before the recording session. You will be notified two weeks before the session and reimbursed the full amount of your session booking, should a cancellation on Ringmasters’ end occur.
Q. What happens if I need to cancel my booking?
A. There will be a fee if you must cancel your booking. If you cancel within the week before the session, there will be a 100% fee for the booking time. If cancelled more than a week before, the fee will be 50% of the booking.
Q. Ringmasters offers to help in preparation of an NDA/contract – is there an additional fee for these services?
A. The preparation of an NDA or contract with the help of Ringmasters is free with the studio booking. Any request for a release form from the orchestra will cost 200 Euros for translation fee, unless you prepare English release forms on your end.
Q. What are the required materials to be submitted before the recording session takes place?
A. PDF file of full score and each instrument’s parts in a .zip file should be submitted through GoogleDrive (this link will be given to you upon contract agreement).
Q. Does Ringmasters supply/organize travel and lodging accommodations if I want to visit the studios for recording?
A. No. Ringmasters does not arrange travel or lodging for Orchestra Share recording sessions.
Q. What is the preferred method of payment to Ringmasters?
A. The preferred method of payment is via bank transfer. Account payment information will be given out once contracts have been agreed upon.
Q. When do I provide payment for the orchestra recording services?
A. All payment must be received at least two weeks before the session takes place.
Q. Does Ringmasters coordinate the entire session (hiring players, conductor, engineers, etc.)?
A. Yes. We will handle hiring of all musicians and staff for the recording session.
Q. How long after the recording is finished and mixed will I receive the file?
A. You will receive the email containing credentials to the secure FTP server to download your recordings within 24 hours of the completed session.
Q. How do I use the FTP server to download my finished tracks?
A. We will give you a username and password to the FTP server so that you may log-in and download your finished tracks. We can also distribute through DropBox.
Q. Do you provide sound-to-picture recording?
A. Yes. It is possible to do recording sync with video during the shared session. Please inquire about video sync two weeks before to allow setup time.
Q. Is it possible to receive a video recording of my session?
A. Yes. Please enquire at least two weeks in advance of the session so that additional preparations may be made to record video.
Q. How many tracks am I able to record per half hour slot?
A. This depends on the amount of time per track. You are guaranteed at least 8 minutes of music to be recorded. Please consult with Ringmasters if you need more than this amount of time, and we can determine the playability of additional tracks based on difficulty and length.
Q. What are the sizes of orchestra (number of players) available to use for my session?
A. The standard size of the session share orchestra is 100-players. This includes: 74 Strings (18 Violin I, 18 Violin II, 12 Viola, 16 Cello, 10 Contrabass), 16 Brass (4 Trumpet, 6 Horn, 4 Trombone, 2 Tuba), 8 Winds (2 English Horn/Oboe, 2 Clarinet, 2 Flute/Piccolo, 2 Bassoon), and 2 Percussionists. Additional players or other instruments may be hired as an add-on item, for additional cost.
Q. Do I receive a bounce of the recording or the session file?
A. Yes. You receive a bounce of all track recordings and the ProTools session once the session has been completed.